Privacy Policy

Stoutenburgh Crest
Stoutenburgh Crest

The Stoutenburgh-Teller Family Association (STFA) takes your right to privacy seriously, and wants you to feel comfortable using this site. This ‘Privacy Policy’ covers personally-identifiable information (referred to as ‘information’ or ‘data’ below) that may be collected or acquired by this site. This policy does not apply to other entities that are not owned or controlled by the STFA, nor does it apply to persons that are not employees or agents of the STFA, or that are not under the STFA’s control. Please take time to read this site’s ‘Terms and Conditions of Use‘.

This notice provides the STFA’s policy regarding the nature, purpose, use and sharing of any information collected via this Web site. The information you provide on a STFA Web site will be used only for its intended purpose.

Submitting information is strictly voluntary. By doing so, you are giving the STFA your permission to use the information for the intended purpose. If you do not want to give STFA permission to use your information, simply do not provide it. However, not providing certain information may result in the STFA’s inability to provide you with the information or services you desire.

Collection of Data

Registration for an account on this site requires only a valid e-mail address and a user name that is not already in use. You are not required to provide any other information if you do not want to.

Please be aware that the user name you choose, the e-mail address you provide and any other information you enter may render you personally identifiable, and may possibly be displayed on this site intentionally (depending on choices you make during the registration process, or depending on the way in which the site is configured) or unintentionally (subsequent to a successful act of intrusion by a third party).

As on many sites, the STFA may also automatically receive general information that is contained in server log files, such as your IP address, and cookie information, together with the additional information that can be deduced from those items (such as country, location, dates and times of visits, pages visited, etc.).

Server and site logs may be purged at regular time intervals, but past records may still exist in back-ups of the site data storage system or server file system.

By registering for a user account on this site, you agree that you accept the STFA’s policy with regard to retention or non-retention of log records, and you agree that this policy may change at any time, with or without notice.

Use of Data

Data may be used to customize and improve your user experience on this site. Efforts will be made to prevent your data being made available to third parties, except in the following circumstances:

  • if there is a provision to the contrary in this ‘Privacy policy’;
  • if your consent is obtained, such as when you choose to opt-in or opt-out for the sharing of data;
  • if a service provided on the site requires interaction with a third party, or is provided by a third party, such as an application service provider;
  • if an obligation arises from legal action or law enforcement;
  • if this site is purchased by a third party, in which case that third party will be able to use the data in the same manner as set out in this policy.

In the event you choose to use links displayed on this site to visit other sites, you are advised to read the privacy policies published on those sites.


Like many Web sites, this site uses cookies to enhance your user experience, such as, remember your user preferences. A cookie is a small file that a Web site transfers to your computer to allow it to remember specific information about your session while you are connected. Your computer will only share the information in the cookie with the Web site that provided it, and no other Web site can request it. There are two types of cookies, session and persistent. Session cookies last only as long as your Web browser is open. Once you close your browser, the cookie disappears. Persistent cookies store information on your computer for longer periods of time.

At no time is your private information, whether stored in persistent cookies or elsewhere, shared with third parties who have no right to that information. The STFA Web site may use session cookies for technical purposes like enabling better navigation through the site, or to allow you to customize your preferences for interacting with the site. Most browsers provide the ability to disable cookies. However, should you choose to disable cookies, your usage of the site may be slightly impaired but still usable.


Like many sites, this site may employ JavaScript to enhance your user experience – to provide dynamic content, for example, that adapts and reacts to your choices and actions. The JavaScript scripts used on this site are only intended for such technical purposes. They are not designed to gather information about you for any other purposes, nor to permanently affect or make changes to your browser or system.

By using this site and enabling your browser software to accept JavaScript, you grant the STFA permission to use JavaScript technology for managing your sessions on the site, and for enhancing the ergonomics of your visits.

Note that most browsers provide the option of disabling JavaScript in Web pages. While you are free to make this choice, the ergonomics or behavior of some pages may be slightly degraded, although most or all pages are designed to provide a fully useable alternative in the absence of JavaScript.

Personal Information

If you choose to provide us with personal information, through such methods as completing a form or sending us an email, we will use that information to respond to your message and to help us get you the information or services you have requested.

Remember that email isn’t necessarily secure. You should never send sensitive or personal information like your Social Security number in an email. Use postal mail or secure Web sites instead.

Other information collected at the site through questionnaires, feedback forms, or other means, enables us to determine visitors’ interests, with the goal of providing better service to our visitors and Members.

Interaction with Children

The STFA might not allow people to register for a user account on the site if they are below a certain age. For more information, please contact the site administrator.

Editing or Deleting Personal Information

After logging into the site, you have the possibility at any time of amending or deleting your personal information. You can do this by visiting your user account panel, which can provide means for managing many aspects of your membership of this site.

User Account Deletion

You can request that your user account be deleted: a facility for ‘self-service’ account deletion may be provided in your account panel; if not, please contact the site administrator to request a manual user account deletion.

After an account deletion, all personal information items contained in your user account profile will have been deleted from the site’s data storage system, and from the server’s file system. Even so, that information will still be held in any back-up taken from the site’s data storage system or the server’s file system.

In addition, content or other data that you may have provided, and that do not fall within the scope of personal information items stored within your user account profile, may remain on the site even after your user account is deleted. Possible examples of this are articles and other content published in the site’s pages, comments you have added to articles, and messages you have posted in forums (if such exist on the site). Your user name may continue to be associated with these items as attribution. However, any information that would previously have been displayable by another user by viewing your account profile will no longer be available.

Also, if the site has a private messaging system, all messages that were previously stored in your private messaging mailbox will have been deleted. However, deletion of your account does not include deletion of messages from you that have been received by other registered users of the site.

You should remember that deletion of a user account on this site will not include deletion of information held by providers of outside services availed via this site.

Furthermore, deletion of your account on this site will not include deletion of information that might have been stored in server logs and site logs about your visits to this site (IP address, times and dates, pages visited, etc.). The extent and lifetime of information stored in logs depends on the policies of the STFA and server operator.

Account closure and deletion by the STFA

For the purpose of this ‘Privacy policy’, the term ‘account closure’ means interdiction of your further access to your user account. The term ‘account deletion’ means deletion of your user account and personal information from the site data storage system.

Your user account may be closed if it is found that your use of this site violates the STFA’s ‘Terms and Conditions of Use‘ or other applicable usage guidelines, or if it is deemed desirable by the STFA to protect the STFA’s interests and/or property.

A closed account will normally be deleted, provided no illicit or illegal usage of that account is suspected. However, by using this site, you agree that the STFA has sole discretion in account closure and deletion decisions, without incurring any liability towards you.

In addition, you should be aware that the STFA can be legally compelled not to delete your user account by local or national authorities, if suspected illegal or illicit usage is involved.

Please see the site’s ‘Terms and Conditions of Use‘ for more information, or contact the site administrator.

Changes to The Privacy Policy

Changes may be made to this ‘Privacy Policy’ from time to time. You may be notified of noteworthy changes by one or more of the following means:

  • the posting of an announcement on the site;
  • a requirement to read and accept the new ‘Privacy policy’ before you can log into the site;
  • an e-mail message sent to the e-mail address you provide as part of your user account information.
  • if an obligation arises from legal action or law enforcement;
  • if this site is purchased by a third party, in which case that third party will be able to use the data in the same manner as set out in this policy.

Notwithstanding, failure to post notification of changes to the site’s ‘Privacy policy’ will in no way invalidate the application of the new clauses of the ‘Privacy policy’, which you are recommended to re-read regularly.


This ‘Privacy policy’ states intentions for preservation of information. However, while efforts will be made to fulfill the said intentions, the STFA is not in a position to guarantee non-disclosure of information. There may be factors beyond the STFA’s control that may result in disclosure of information. Consequently, although the STFA will endeavor to protect your personal information, no warranties are given as regards the preservation or non-disclosure of information or data.

Contact Us

If you have any questions or comments about this ‘Privacy policy’ or about this site, please feel free to contact the site administrator.

Date of publication: March, 2016.